This Policy applies as between you, the User of this Web Site, and Us, the owner and provider of this Web Site. This Policy applies to our use of any and all Data collected by us in relation to your use of the Web Site and any Services or Systems therein.
This website is operated by Octavus Limited, a company incorporated in England and Wales under company registration number 17394004, whose registered office is: Suite RA01, 195-197 Wood Street, London, E17 3NU
Our brand trading name is Self & Study. You can contact us at privacy@selfandstudy.co.uk
If you are a student using Self & Study, this part is written just for you. Your privacy matters to us, and we want to explain how we look after your information in simple terms:
• What we collect: We keep track of your name, email, and your progress through the courses. We also securely store your quiz answers and scores so you can see how you are doing.
• Your private work stays yours: Any worksheets, journaling, or reflection pages are downloaded and printed by you. We do not track or save your private thoughts online.
• Why we use it: We only use your information to make sure the platform works perfectly for you and to help you track your learning goals.
• We do not sell your data: We will never sell your data to other companies, and we do not put third-party adverts on our website.
• Your rights: Because this is your data, you or your parents can ask us to show you what information we have, fix it if it's wrong, or delete it at any time by emailing us at privacy@selfandstudy.co.uk.
In this Policy the following terms shall have the following meanings:
"Account": means collectively the personal information, Payment Information and credentials used by Users to access Material and / or any communications System on the Web Site;
"Content": means any text, graphics, images, audio, video, software, data compilations and any other form of information capable of being stored in a computer that appears on or forms part of this Web Site;
"Cookie": means a small text file placed on your computer by Octavus Limited when you visit certain parts of this Web Site. This allows us to identify recurring visitors and to analyse their browsing habits within the Web Site.
"Data": means collectively all information that you submit to the Web Site. This includes, but is not limited to, Account details and information submitted using any of our Services or Systems;
"Service": means collectively any online facilities, tools, services or information that Octavus Limited makes available through the Web Site either now or in the future;
"User" / "Users": means any third party that accesses the Web Site and is not employed by Octavus Limited and acting in the course of their employment; and
Without limitation, any of the following Data may be collected:
-
2.1 name, email address and password for account creation;
-
2.4 name, address, city, postal code and country for billing details;
-
2.6 financial information, credit / debit card numbers, for payment processing;
-
2.7 IP address (automatically collected);
-
2.8 web browser type and version (automatically collected);
-
2.9 operating system (automatically collected);
-
2.10 a list of URLS starting with a referring site, your activity on this Web Site, and the site you exit to (automatically collected); and
-
2.11 Cookie information (see Clause 10 below).
-
3.1 Any personal Data you submit will be retained by Octavus Limited for as long as you use the Services and Systems provided on the Web Site. Data that you may submit through any communications System that we may provide may be retained for a longer period of up to one year.
-
3.2 Unless we are obliged or permitted by law to do so, and subject to Clause 4, your Data will not be disclosed to third parties. This includes our affiliates and / or other companies within our group.
-
3.3 All personal Data is stored securely in accordance with the principles of the Data Protection Act 2018 and the UK GDPR. For more details on security, see Clause 9 below.
-
3.4 Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using our Web Site. Specifically, Data may be used by us for the following reasons:
-
3.4.1 internal record keeping & improvement of our products / services;
-
3.4.2 fulfilment of our service via recurring payments & ease of checkout for user via saved payment methods;
-
3.4.3 transmission by email of promotional materials that may be of interest to you;
-
3.4.4 contact for market research purposes which may be done using email or telephone.
Octavus Limited may, from time to time, employ the services of other parties for dealing with matters that may include, but are not limited to, payment handling, delivery of purchased items, search engine facilities, advertising and marketing. The providers of such services may have access to certain personal Data provided by Users of this Web Site. Any Data used by such parties is used only to the extent required by them to perform the services that Octavus Limited requests. Any use for other purposes is strictly prohibited. Furthermore, any Data that is processed by third parties must be processed within the terms of this Policy and in accordance with the Data Protection Act 2018 and the UK GDPR.
-
5.1 Octavus Limited may, from time to time, expand or reduce its business and this may involve the sale of certain divisions or the transfer of control of certain divisions to other parties. Data provided by Users will, where it is relevant to any division so transferred, be transferred along with that division and the new owner or newly controlling party will, under the terms of this Policy, be permitted to use the Data for the purposes for which it was supplied by you.
-
5.2 In the event that any Data submitted by Users will be transferred in such a manner, you will be contacted in advance and informed of the changes. When contacted you will be given the choice to have your Data deleted or withheld from the new owner or controller.
-
6.1 Wherever you are required to submit Data, you will be given options to restrict our use of that Data. This may include the following:
-
6.1.1 use of Data for direct marketing purposes; and
-
6.1.2 sharing Data with third parties.
-
7.1 You may access certain areas of the Web Site without providing any Data at all. However, to use all Services and Systems available on the Web Site you may be required to submit Account information or other Data.
-
7.2 You may restrict your internet browser’s use of Cookies. For more information see Clause 10 below.
-
8.1 You may access your Account at any time to view or amend the Data. You may need to modify or update your Data if your circumstances change. Additional Data as to your marketing preferences may also be stored and you may change this at any time.
-
8.2 You have the right to ask for a copy of your personal Data at any time, free of charge.
Data security is of great importance to Octavus Limited and to protect your Data we have put in place suitable physical, electronic and managerial procedures to safeguard and secure Data collected online.
10.1 This Web Site may place and access certain Cookies on your computer. Cookies are small text files placed on your device to identify recurring visitors and analyze browsing habits to improve your experience.
10.2 All Cookies used by this Web Site are used in accordance with current UK Cookie Law.
10.3 Before Cookies are placed on your computer, you will be presented with a cookie banner requesting your consent. By giving your consent, you enable us to provide the full functionality of our platform and services to you. You may deny consent; however, certain features of the Web Site may not function fully or as intended.
Octavus Limited reserves the right to change this Privacy Policy as we may deem necessary from time to time or as may be required by law. Any changes will be immediately posted on the Web Site and you are deemed to have accepted the terms of the Policy on your first use of the Web Site following the alterations.
12.1 If there are any questions regarding this privacy policy you may contact us at
privacy@selfandstudy.co.uk
12.2 If you are a UK resident and remain unsatisfied with how we handle your data, you have the right to lodge a complaint at any time with the Information Commissioner’s Office (ICO) (
www.ico.org.uk)
We also use various third party software to facilitate our services.
Flodesk: anyone who purchases a paid service or a freebie will have their name and email entered in our email marketing software Flodesk. This is to facilitate the provision of the service and for future ongoing communication with you. You may also receive marketing communication from time to time from us promoting other services of ours you may be interested in. Users always receive the option to 'opt-in' to such email marketing services. We don't advertise external companies or services to you. We have no affiliate partnerships. You can unsubscribe at any time by selecting 'unsubscribe' at the bottom of the email. See Flodesk's privacy policy here:
https://flodesk.com/privacy-policy
Stripe: We use Stripe to process your payments. Payment information and personal data is stored securely in our Stripe database and repeat recurring payments will be controlled via our Stripe software. Review Stripe's privacy policy here:
https://stripe.com/privacy
Zapier: When we collect your email data, before it enters our Flodesk database, it passes through Zapier automation. This is to facilitate automation and system operations. See Zapier's privacy policy here:
https://zapier.com/legal/data-privacy
Calendly: We use Calendly to schedule and process tuition slots. For more information review their Privacy Policy here:
https://calendly.com/legal/privacy-notice
Google Workspace: We utilize our corporate Google Workspace infrastructure to facilitate communications and securely store educational materials. This includes using Gmail to manage client communications, support requests, and internal administrative mail, as well as using Google Drive to securely store student profiles, progress tracking, marking feedback, and lesson resources. Review Google's privacy infrastructure here:
https://policies.google.com/privacy?hl=en-GBWe will never track your data and sell it to third-parties for external commercial purposes. All third-party data collection is under Our control and designed to promote the facilitation of our own services. We will never advertise external companies to you or affiliate marketing.
14.1 Our courses are designed for GCSE students and are tailored for students between 14 and 16 years old. All accounts must be created and purchases made by a parent, legal guardian, or an adult over the age of 18.
14.2 Because Our services are contracted directly with the parent or legal guardian who purchases the course and sets up the student profile, We process the student's educational data (such as course progress and quiz scores) based on this parental agreement and consent.
14.3 Parents and legal guardians retain the absolute right at any time to review the personal Data collected from their child, request its immediate deletion, or withdraw consent for future processing by emailing our compliance desk at
privacy@selfandstudy.co.uk
